Best Field Employee Tracking Software for Small Businesses

Wondering how to take your field service to the next level? It’s time you should switch to an employee tracking software.

As automation takes the most space, there is no use in monitoring your field executives conventionally. Moreover, you will face problems like communication barriers, time theft, extended breaks, etc., while believing in old-school methods.

So, say “bye-bye,” to these critical problems while utilizing the employee tracking software that helps in:

- Real-time monitoring of employees

- Facilitating seamless communication

- Managing a remote workforce

 

Key Factors to Consider When Choosing Employee Tracking Software

With the plethora of options, finding the right employee monitoring solution for your business can be daunting. But, not anymore, as long as you are reading the post. So, just scroll further and learn.

 

1. Real-time Employee Monitoring

Using several methods to gather information about the staff members’ locations and activities is impractical. Therefore, you should use a solution that makes it a one-step task. The software with real-time employee monitoring can do the work. By accessing the tool with such capability, you can

- Track employees’ activities

- Identify productivity issues

- Ensure better accountability and reporting

 

2. Time and Attendance Tracking

Time and attendance tracking records the time and location of employees when they start or stop work. It is another vital tool that you should consider while choosing the best employee tracking software. Employers, leveraging the tool, can monitor their employees’ working hours. Moreover, they can manage the workforce schedules and reduce manual errors. A comprehensive employee tracking solution provides options for tracking like

- Mobile clock-ins

- Image verified attendance marking

- Biometric scans.

 

3. Task and Project Management

Task and project management systems are vital to delegating tasks to each executive. So, you should look for this system too. It organizes the workflow, allocates ad-hoc tasks, and provides task alerts on the go seamlessly.

Here is what a task and project management software system consists of:

- Real-time task status update

- Unplanned task allocation

- Update task on the go

 

4. User-Friendly Interface

What’s most important to look for in your own employee tracking software is the user-friendly interface. The solution must serve all your business processes without any complications of use. Look for the following key elements while testing the UI of the employee monitoring software:

- Responsiveness

- Functionality

- Layout and Visual Design

 

5. Trial Period

You cannot trust a solution without testing it. Therefore, go for the trial or free version. You should use the software system for a specific period to decide whether it is good to go for your business processes or not. Here are some employee tracking software systems offering trial or free versions:

- TrackoField

- Unolo

- Insightful

 

The Best 5 Employee Monitoring Solutions for Your Business

Here are some best employee monitoring solutions that let you learn about your employees’ whereabouts and facilitate communication among them.

 

1. TrackoField

TrackoField is one of the top employee tracking software providers that offers real-time visibility into field staff’s current location, task progress, and shift schedule. Beyond just basic employee tracking, it lets field managers flexibly assign tasks, manage employee expenses, and help with order management. The software is equipped with 50+ unique features and tools that make field processes more seamless than ever. Managers and executives skip the hassle of relying on multiple platforms using this all-in-one software.

Here are other noteworthy features of this employee tracking software.

- Live work status monitoring for managers to see the executive’s activity without being in the same room.

- Distance traveled reports compiling total distance traveled by executives for official visits.

- Employees' productivity tracking to ensure their progress on the project.

- Intuitive dashboard to check the workforce availability without any hassle.

 

Other than this, TrackoField lets field managers navigate:

- Geo-coded attendance marking system

- Automatic travel expense calculation

- Bulk-task allocation

- Automated expense reimbursement

- Image-verified logins

- Seamless payroll management

- Offline tracking

- Effective shift scheduling

 

2. Hubstaff

Hubstaff’s employee tracking software claims to automate every field service business process. The software is available to monitor both desk and field employees. The system ties your team together and mitigates communication barriers.

 

Here are some top features that make Hubstaff the right employee tracking software:

- Automated time cards that start tracking employees when they enter the geofenced location.

- Scheduling shifts to create one-time or recurring shifts for employees.

- Live map view to see locations and stops of employees.

- Notifications and alerts when meetings with customers are late, left early or missed.

You can access Hubstaff’s free version and get the benefits of an employee tracking software system.

 

3. ActivTrak

ActivTrak assures better visibility into digital work. With the software, organizations can mitigate the need for manual logins. It comes in three versions, i.e., essentials ($10), professional ($17), and enterprise (the pricing depends on your requirements). Managers can easily view which applications and websites are used by employees while using ActivTrak.

 

Let’s explore ActiveTrack’s essential features:

- Dashboard to get a summary of the workforce productivity metrics.

- Workload management to balance workloads and emphasize healthy work habits.

- Locational insights to monitor hybrid or remote work.

- Productivity reports to capture valuable insights into the team’s productivity.

 

4. Unolo

Unolo is a small business employee tracking solution that automates field workflow. The software manages the tasks and tracks the real-time location of field employees. It seamlessly integrates with CRM and helps in exchanging data.

Other features of Unolo that help in managing field operations coherently and effortlessly.

- GPS employee tracking to check the real-time location of employees.

- Seamless attendance marking with location & working hours tracking.

- Geo-verified logins, client visits, photos, and forms.

- Processing and validating expense claims.

As Unolo provides a free version, you can test it out for your business processes.

 

5. Insightful

Insightful tracks the productive time employees spend on their workstations. Instead of tracking employees, it tracks computer activity and picks unproductive websites and applications run on the system. With Insightful, organizations can investigate suspicious activities like workstations undetected and make decisions to cope with the same. 

Here are some features of Insightful that give you a better insight into the software:

- Attendance tracking to learn about the availability of the workforce.

- Alerts & notifications to mitigate chances of forgetfulness from the task.

- In-depth productivity insight to understand how the team works throughout the day.

- Payroll processing by exporting attendance data.

To assess the tool’s performance, you can enroll for this software free trial.

 

How much does Employee Tracking software cost?

White-label employee tracking software systems aren’t fixated but vary from vendor to vendor and are subjected to a level of customization you seek. However, cost fluctuates depending on how complex and tough your custom requirements are. Therefore, choose wisely and get the solution type that lets you win in all spheres.

 

To Sum it up!

Employee tracking or employee monitoring software adds to the creation of a more efficient workflow. From the pool of choices given above, you now have clarity about which employee tracking software is suitable to select for effective employee tracking and management.

Choose software that efficiently streamlines the process of tracking and monitoring employees without any scope of errors. Just ensure your organizational motives and goals to use the software -and you are good to go. Moreover, ensure you get the liberty to track employees across remote and in-office work environments.

So, get the software that does not let any employees’ tracking go unnoticed.